We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
1.2
By using the www.mytaxlocker.co.uk website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
2.
Collecting personal information
2.1
Most of the data used on this website is entered by your accountant. We may also collect, store and use the following kinds of personal information:
(a)
information about your computer and about your visits to and use of this website (including your IP address, browser type and version, referral source, length of visit, page views and website navigation paths);
(b)
information you provide to us for the purposes of verifying your identity for use by this website; and
(c)
any other personal information we request or you choose to send to us.
2.2
Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
3.
Using personal information
3.1
Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2
We may use your personal information (both that entered by your accountant or by yourself via this site) to:
(a)
administer our website and business;
(b)
personalise our website for you;
(c)
enable your use of the services available on our website;
(d)
keep our website secure and prevent unauthorised access; and
(e)
assist with resolving any technical issues experienced by yourself or by your accountant.
4.
Disclosing personal information
4.1
We will store sensitive information you enter to verify your identity (such as your mother’s maiden name) in an encrypted format, and will not disclose this information to your accountant or to any other party.
4.2
We may disclose your other personal information (except that referred to in section 4.1 above) to any of our employees, officers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.3
Your accountant will be notified when you authorise any documents viewed through this website.
4.4
We may disclose your personal information:
(a)
to the extent that we are required to do so by law;
(b)
in connection with any ongoing or prospective legal proceedings; and
(c)
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
4.5
Except as provided in this policy, we will not provide your personal information to third parties.
5.
Security of personal information
5.1
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
5.2
We store all the personal information you provide (or entered by your accountant) on secure servers based in the European Economic Area (EEA).
5.3
The data you enter and the documents you view through this website are protected using encryption technology.
5.4
You are responsible for keeping the data you use for accessing our website confidential; we will not ask you for this data except when you log in to our website. Once logged in, you are responsible for ensuring other parties do not view your information on that device without your permission.
6.
Your rights
6.1
You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a)
the payment of a fee (currently fixed at GBP 10); and
(b)
the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
6.2
We may withhold personal information that you request to the extent permitted by law.
6.3
You may instruct us at any time not to process your personal information for marketing purposes.
6.4
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
7.
Updating information
7.1
You should inform your accountant if any of the information held about you needs to be corrected or updated, or if the documents viewed via this website need to be altered.
7.2
You should ensure that your accountant has your correct mobile phone number on record as this is used for verification and security purposes.
7.3
The security question and answer cannot be retrieved or corrected once entered. If you need to amend or retrieve your security question details you should inform your accountant so they can start a reset process.
8.
Cookies
8.1
Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server when the browser requests a page from the server.
8.2
Cookies may be either "persistent" or "session" cookies: a persistent cookie will be stored by a web browser and remain valid until a set expiry date (unless deleted by the user before the expiry date); a session cookie will expire at the end of the user session when the web browser is closed.
8.3
We use both session and persistent cookies on our website.
8.4
We use cookies on our website for the following purposes:
(a)
to identify a user without the need to enter or re-enter certain identification details;
(b)
to identify a device the user has previously used to successfully log in where the user has asked the website to remember that device (i.e. as a “trusted device”); and
(c)
to secure the user’s visit to the website and access to any documents.
8.5
Most browsers give you the option to refuse to accept cookies. If you block cookies, you will not be able to use some or all of the features on our website.
9.
Data protection registration
9.1
We are registered as a data controller with the UK Information Commissioner's Office.
9.2
Our data protection registration number is.
10.
Our details
10.1
This website is owned and operated by Azura Cloud Systems Ltd.
10.2
We are registered in England and Wales under registration number 07066744, and our registered office is Pantiles Chambers, 85 High Street, Tunbridge Wells, Kent TN1 1XP.
10.3
You can contact us by writing to the business address given above or by using the contact form on our website (www.gbooks.co.uk).
